WhatsApp Group Management
What is Group Management?
STEVO offers complete features to manage WhatsApp groups. You have two ways to manage your groups:
- Through STEVO V2 Panel — Complete and intuitive visual interface
- Through Commands — Automated functions to use in workflows
Both methods work perfectly and can be used together!
Management through STEVO V2 Panel
The Group Manager is an exclusive STEVO V2 feature that allows you to manage all your WhatsApp groups directly from the panel, without needing to go to GHL.
Panel Features
| Feature | Description |
|---|---|
| Search Groups | Lists all groups in your account |
| Create Group | Creates a new group directly from the panel |
| Edit Group | Changes name, description and image |
| Manage Participants | Add, remove, promote and demote |
| Send Messages | Sends instant messages to the group |
| Schedule Messages | Programs messages for specific date/time |
| Recurring Messages | Automates daily, weekly or monthly sends |
| Mention Everyone | Mentions all participants invisibly |
Where to Access?
- Access the STEVO panel
- Click on the Groups tab in the side menu
- Click Search Groups to load your groups
⚠️ Important: The more groups you have, the longer it takes to load. This is normal!
Searching Your Groups
When clicking Search Groups:
- The system loads all groups from your account
- Images (avatars) load afterwards
- Use the search bar to find a specific group
- The total number of groups appears at the top of the list
View Group Details
Click View Details on any group to access:
Editable Information:
- Group Name — Click to change
- Description — Click to change
- Group Link — Copy to share
- Image — Click to change (insert the new image URL)
Technical Information:
- GID — Unique group number (used for integrations)
- Total Participants — Number of members
Managing Participants
Within the group details, you can manage participants:
Add Participant
- Enter the participant's number (with country code)
- Click Add
Remove Participant
- Find the participant in the list
- Click Remove
Promote to Admin
- Find the participant in the list
- Click Promote to Admin
Demote Admin
- Find the admin in the list
- Click Demote
⚠️ Note: You can only demote admins, not the group owner.
Sending Messages
To send an instant message to the group:
- Click Send Message
- Type your message
- Click Send
Scheduling Messages
To schedule a message for a specific date/time:
- Click Schedule Message
- Select the date and time in the calendar
- Type your message
- (Optional) Check Mention Everyone to notify all participants
- Click Schedule
Mention Everyone
When checking this option, the message will be sent mentioning all participants invisibly. Everyone will receive the notification even without the mentions appearing in the message.
Recurring Messages
To automate message sending:
- Click Schedule Recurring Message
- Choose the frequency:
- Daily — Every day
- Weekly — Choose days of the week
- Monthly — Once a month
- Set the time of sending
- (Optional) Check Mention Everyone
- Configure Advanced Options:
- End Date — When to stop sending
- Send Limit — Maximum number of messages
- Click Schedule
Usage Example
Send a reminder every Monday, Wednesday and Friday at 9am:
- Frequency: Weekly
- Days: Monday, Wednesday, Friday
- Time: 09:00
- Mention Everyone: Yes
Changing Group Image
To change the group photo:
- Click View Details of the group
- Click the Change Image icon
- Paste the image URL (must be a public link)
- Click the green button to confirm
Creating a New Group from Panel
To create a group directly from the panel:
- Click Create New Group
- Fill in:
- Group Name
- Description
- Photo URL (optional)
- Participants (numbers with country code)
- Click Create
⚠️ Important: All fields are required, except the photo.
Canceling Scheduled Messages
To cancel messages you scheduled:
- Access the Scheduled Messages tab
- Find the message you want to cancel
- Click Cancel
The same process applies to Recurring Messages.
GHL Integration
All messages sent through the Group Manager also appear in GoHighLevel automatically. You can:
- Manage groups only through STEVO
- Manage groups only through GHL
- Use both simultaneously
Synchronization is automatic!
Management through Commands
Besides the visual panel, you can manage groups through automated commands. This is useful for creating automations in GHL or n8n workflows.
💡 Tip: You can use the string {{contact.phone_raw}} within the chat to call this function on your contact's phone number, enabling automations with it.
Command Table for Groups
| Name | Command | Description |
|---|---|---|
| Create group | #criargrupo groupx|description|photourl|+5527999999999 | Creates the group and sets a photo via URL, all fields are required |
| Remove member | #removerdogrupo groupx|+5527999999999 | Group name then phone number always with country code and area code |
| Add member | #addnogrupo groupx|+5527999999999 | Group name then phone number always with country code and area code |
| Promote to admin | #promoveradmin groupx|+5527999999999 | Group name then phone number always with country code and area code |
| Revoke admin | #revogaradmin groupx|+5527999999999 | Group name then phone number always with country code and area code |
| Update photo | #attfotogrupo groupx|photourl | Put the group name and the photo url you want to update |
| Update name | #attnomegrupo groupx|groupy | First your group name then the name you want to change to |
| Update description | #attdescricao groupx|new description | First your group name then the new description |
| Only admin can speak | #somenteadminmsg groupx | Only the group name after the command |
| Everyone can speak | #msgliberada groupx | Only the group name after the command |
| Only admin can edit | #somenteadminedit groupx | Only the group name after the command |
| Everyone can edit | #editliberado groupx | Only the group name after the command |
| Get group link | #linkgrupo groupx|+5527999999999 | Group name and phone that will receive the group link |
Command Examples
Create a VIP group
#criargrupo VIP Clients|Exclusive group for premium clients|https://mysite.com/vip.jpg|+5527999999999
Add member to group
#addnogrupo VIP Clients|+5527888888888
Remove member from group
#removerdogrupo VIP Clients|+5527888888888
Promote someone to admin
#promoveradmin VIP Clients|+5527888888888
Revoke someone's admin
#revogaradmin VIP Clients|+5527888888888
Update group photo
#attfotogrupo VIP Clients|https://mysite.com/newphoto.jpg
Update group name
#attnomegrupo VIP Clients|Premium Clients
Update group description
#attdescricao VIP Clients|New group description here
Lock messages (admin only)
#somenteadminmsg VIP Clients
Unlock messages for everyone
#msgliberada VIP Clients
Send group link to someone
#linkgrupo VIP Clients|+5527777777777
Automations with Commands
You can use these commands in GHL or n8n automations to:
- Create groups automatically when a lead qualifies
- Add clients to specific groups based on criteria
- Promote members to administrators based on actions
- Send group links automatically to new clients
- Configure permissions based on group type
Example: Welcome Automation
When a new client closes a purchase:
- Create a group:
#criargrupo Support {{contact.first_name}}|Exclusive support group|https://url.com/photo.jpg|{{contact.phone_raw}} - Send the group link to them:
#linkgrupo Support {{contact.first_name}}|{{contact.phone_raw}}
Important Notes
| Item | Note |
|---|---|
| Number format | Always use the complete international format (+5527999999999) |
| Group names | Avoid special characters in group names |
| Image URLs | Make sure URLs are public and accessible |
| Permissions | You need to be a group administrator to execute these functions |
| Rate limiting | Avoid executing many commands simultaneously |
| STEVO V2 | The groups panel is exclusive to V2 |
Summary
With STEVO you have total control of your WhatsApp groups:
Through V2 Panel:
- Search and view all groups
- Create new groups
- Edit name, description and image
- Add and remove participants
- Promote and demote admins
- Send instant messages
- Schedule messages for specific date/time
- Automate with recurring messages
- Mention all participants
Through Commands:
- Create groups via automation
- Manage members automatically
- Configure group permissions
- Integrate with GHL and n8n workflows
Everything synced with GHL! 🎉